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1. NAME
The Association shall be known as " The Singapore Association of the Institute of Chartered Secretaries and Administrators."
2. DEFINITIONS
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"The Institute" means The Institute of Chartered Secretaries and Administrators.
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"The Association" means The Singapore Association of The Institute of Chartered Secretaries and Administrators.
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A "Member" means a Fellow or Associate of the Institute resident in Singapore who has satisfied the conditions stipulated in the bye-laws of the Association and who has been admitted to membership of the Association.
[ EGM 05.07.95 Approved by ROS 05.08.95 ]
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A "Registered Student" means a Registered Student of the Institute who has satisfied the conditions stipulated in the bye-laws of the Association and who has been admitted as a Registered Student of the Association.
[ EGM 05.07.95 Approved by ROS 05.08.95 ]
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A "Practising Member" means a " Member" as defined in 2 ( c) above and who holds a valid and current Practising Certificate issued by the Association.
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A "Graduate" means a Graduate of the Institute resident in Singapore who has satisfied the conditions stipulated in the bye-laws of the Association and who has been admitted as a Graduate of the Association.
[ EGM 05.07.95 Approved by ROS 05.08.95 ]
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An' Auditor' means an approved company auditor or a firm of certified public accountants.
3. OBJECTS
The objects are:
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To provide an Association in Singapore for Members, Graduates and Registered Students of the Institute.
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To promote any scheme which may elevate the status of, and advance the interests of the Institute or Members thereof in Singapore and to co-operate with the Institute of this purpose.
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To arrange meetings, lectures, the reading or papers on subjects of professional or topical interest and the dissemination by any other means of information considered to be of value to Members, Graduates and Registered Students.
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To afford opportunities for social contact among Members, Graduates and Registered Students.
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To set up a library for the use of Members, Graduates and Registered Students and such other persons as may be determined by the Committee.
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To promote the interests of Registered Students.
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To purchase, lease, hold, sell, mortgage, charge or otherwise deal with or dispose of any movable and immovable property in line with the objects of the Association.
[ AGM 27.02.93 Approved by ROS 15.07.93 ]
4. ENROLMENT
Membership shall be limited to Fellows, Associates, Graduates and Registered Students of the Institute resident in Singapore and any person ceasing to be a Fellow, Associate, Graduate or Registered Student of the Institute shall, ipso facto, cease to be a Member, Graduate or Registered Student of the Association, as the case may be.
5. MANAGEMENT
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Composition of Management Committee
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The Association shall be managed by a Committee which shall comprise twelve (12) members elected by and from members of the Association (hereinafter referred to as "elected Committee member"), the immediate past chairman, and not more than 2 members co-opted 5b(ii).
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The Chairman, Vice-Chairman, Honorary Secretary, Honorary Treasurer shall be appointed by the elected Committee members from amongst themselves not more than seven days after each Annual General Meeting.
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Committee's Powers to Co-opt other Members
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The Committee shall have the power to co-opt members to fill casual vacancies as necessary and such co-opted Committee members shall hold office for the remainder of the terms of those members.
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In addition to the power conferred in paragraph (i) above, the Committee may at any time during their term of office co-opt not more than two other members to join the Committee and such co-opted Committee members shall hold office until the next Annual General Meeting.
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Appointment of Advisers
The Committee may appointment two advisers who may be invited to attend meetings in advisory capacity to attend meetings in advisory capacity from time to time but such advisors shall have no voting rights. These two advisers need not be members of the Association but should be individuals of significant stature in commerce or in public office. Where the advisers are members of the Association, they should be Fellows of the Institute. Such advisers shall hold office for a two-year term.
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Sub-committees
The Committee shall in their absolute discretion delegate powers to any Subcommittee to carry out any duties which the Committee may entrust them to perform.
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Committee Meetings
The Committee shall hold a minimum of six meetings a year. Half of the total number of Committee members present shall form a quorum.
6. COMMITTEE-ELECTION AND RETIREMENT
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Elections
Nominations for election to the Committee must reach the Honorary Secretary at least three calendar days before the Annual General Meeting. Each member standing for election shall be proposed by one member and seconded by another member and the nominee shall signify his consent on the nomination form. The nominee, the proposer and the seconder must not be in arrears of subscription.
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Terms of office
All elected Committee members shall hold office for a term of two years subject to the retirement provision in Rule 6(c) below.
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Retirement
One-half of the elected Committee members, or the number nearest thereto, but not exceeding one-half shall retire in rotation each year, those who have been longest in office being selected first, but shall be eligible for re-election without re-nomination. In the event of a tie between longest serving members, the member or members to retire shall be determined by lot. Notwithstanding the above, no member shall hold office of Chairman for more than four consecutive years and of Honorary Treasurer for more than two consecutive years.
[ For the purpose of implementing this rule after its approval by the Registrar of Societies, the rule of retirement shall not take immediate effect but shall only take effect from 1 January 1991 following such approval, at which all Committee members elected prior to the implementation of this rule shall retire and stand for elections.]
7. VOTING RIGHTS
Subject to a quorum being present at any meeting every question shall be decided by a majority of the members present. Registered Students and Graduates shall not be entitled to vote at any ordinary Meetings, Annual General Meeting or Special General Meeting.
8. ORDINARY MEETINGS
Ordinary Meetings of Members of the Association shall be held at such times and places as the Committee may appoint. Registered Students and Graduates may be invited to attend such meetings at the discretion of the Committee. The Chair shall shall be taken by the Chairman, or in his absence, by the Vice Chairman or, if these officers are absent , the members shall be elect a Chairman for the occasion.
9. ANNUAL GENERAL MEETINGS
The Annual General Meeting shall be held not later than 31 March in each year to receive the Committee's report and Financial Statements for the preceding year ended 31 December; to elect Committee members; to elect an Auditor for the ensuing year; and to transact any other business for which notice in writing must have been given to the Honorary Secretary at least three days before the Annual General Meetings. Registered Students and Graduates shall be entitled to attend such Meeting as observers only.
10. SPECIAL GENERAL MEETINGS
The Honorary Secretary shall convene a Special General Meetings:
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At the request of the Chairman,
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If the Committee so resolve, or
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Upon receiving a requisition from ten or more members
The notice convening such meeting shall state fully the objects for which it is called and shall be held within one month from the receipt of a request, the passing of a resolution, or the receipt of a requisition as the case may be.
11. REGISTERED STUDENTS & GRADUATES
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Meetings
Registered Students' Meetings and Graduates' Meetings shall be held at such times and places as the Committee in consultation with the Registered Student Representative and Graduate Representatives respectively, or otherwise, may decide. Members shall be entitled to attend any Registered Student' Meetings or Graduate' Meetings and the chair shall be taken by the Chairman, or in his absence, the Vice-Chairman or, if these officers are absent, a member of the Association shall be elected as Chairman for the occasion.
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Registered Student Representatives and Graduate Representatives
Registered Students and Graduates shall elect four Registered Students and four Graduates respectively as their representatives each year. The representative may be elected in any of the meetings under Rule 11 (a) above, and shall hold office until the next Annual General Meeting.
12. DECISION OF CHAIRMAN
The Chairman at any meeting shall, where there is an equality of votes, have the right to give a second or casting vote. The Chairman shall decide points of order and practice at any meeting and his decision shall be final.
13. NOTICES
At least seven clear days' notice of all meetings shall be given to each Member, Graduate and Registered Student as may be applicable.
14. MINUTES
The Minutes of Ordinary Meetings, Annual General Meetings, Special General Meetings and Committee Meetings shall be recorded by the Honorary Secretary.
15. QUORUM
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No Meetings shall proceed with business of the Association unless a quorum is present. The Quorum necessary for the transaction of business at meetings of members, shall be ten of the members present in Singapore at the time.
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If no quorum is present, the meeting shall be adjourned for half an hour and the members present at the expiry of half hour shall form a quorum except that they shall have no power to amend the Constitution.
16. ACCOUNTS
The Honorary Treasurer shall keep proper accounts which shall be made up to the 31st December each year. Such accounts duly certified by the Auditor, shall be laid before the Annual General Meeting together with the Committee's Report and Financial Statement. A copy of the Accounts, Report and Statement shall, immediately following their adoption at the Annual General Meeting, be forwarded tot he Institute.
17. FINANCE
The funds of the Association shall be under the control of the Committee and no disbursements therefrom shall be made unless authorised by a resolution of the Committee. Cheques shall be signed by the Honorary Secretary or, in his absence, any other member of the Committee, duly appointed for the purpose, and countersigned by a member of the Committee or a full-time employee of the Association approved by the Committee for this purpose.
18. DUES
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Members, Graduates and Registered Students shall pay subscriptions and fees as may be determined by the Committee from time to time.
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Members who are in arrears of subscription shall not be entitled to attend or vote at any general meeting of the Association.
19. TRUSTEES
The property of the Association shall be vested in not less than 3 but not more than 4 individual trustees or a trust company. Their appointment shall be made by the Committee and the property of the Association shall be vested in them subject to a Declaration of Trust and dealt with by them as the committee may from time to time direct by resolution ( of which an entry in the minute book shall be conclusive evidence). The trustees shall be indemnified against risk and expense out the Association's property. The trustees shall hold office until death, resignation or removal from office by the Committee. Where by reason of such death, resignation or removal, it is necessary that a new trustee or trustees be appointed, the Committee shall nominate the person or persons to be appointed the new trustee or trustees. No trustee shall effect any sale, mortgage or transfer of property without the prior approval of members at a General Meetings. No member of the Committee shall be appointed as trustees. The addresses of immovable properties, names of trustees and any subsequent changes must be notified to the Registrar of Societies.
20. MISCELLANEOUS
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Gambling of any kind such as the playing of paikow or mahjong, whether for stakes or not is forbidden on the Association's Premises.
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The funds of the Association shall not be used to pay the fines of members who have been convicted in court.
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The Association shall not attempt to restrict or in any other manner interfere with trade or prices or engage in any Trade Union activity as defined in the Trade Union Ordinance 1940.
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The Association shall not hold any lottery, whether confined to its members or not, in the name of the Association or its office-bearers, Committee or members.
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The Association shall not indulge in any political activity or allow its funds and /or premises to be used for political purposes.
21. ALTERATION OR WAIVER OF RULES
These rules may be amended at a Special General Meeting convened for that purpose provided that any amendment, addition or alteration thereto shall not be effective until the approval of the Institute and of the Registrar of Societies, Singapore Shall have been obtained.
22. BYE-LAWS
The Management Committee, where it considers it expedient for the purpose of achieving the Association's objects, may introduce Bye-Laws for that purpose, not inconsistent with Constitution.
[ AGM 27.02.93 Approved by ROS 15.07.93]
23. DISPUTES
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In the event of any dispute amongst members, they shall table the dispute before an arbitration panel to be constituted as follows:
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Each party to the dispute shall appoint an independent qualified arbitrator each ( the nominated arbitrators).
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A referee shall be appointed by the nominated arbitrators by agreement amongst themselves and the referee shall have a casting vote.
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The cost of arbitration shall be borne by the respective parties in their own personal capacities.
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The decision of the arbitration panel shall be final and binding on all parties.
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For the purpose of this rule, " a dispute amongst the members" means a dispute that divides the members on issues at a general meeting and where such issues cannot be resolved at two general meetings subsequent to the general meeting at which the issues arose.
[ EGM 27.02.99 Approved by ROS 08.04.99 ]
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Affiliate Scheme